Emails That Trigger Actions Instantly: MailFlow Webhooks Bring Real-Time Automation to Your Workflow

How many times have you received an important email... and then had to manually copy-paste info, open another app, update a spreadsheet, create a ticket, or notify your team?

Email shouldn’t be the end of the line — it should be the starting point for action.

MailFlow turns critical emails into instant triggers with webhooks. When a high-value message arrives (OTP, alert, order confirmation, support ticket), MailFlow processes it in <5 seconds — AI summarizes long content, extracts key details like verification codes — then instantly POSTs a clean JSON payload to any URL you bind to your workspace.

No polling, no Zapier middleman for basic flows, no delays. Just real-time, event-driven automation.

How Webhooks Work in MailFlow

1. Create or select a workspace (isolated inbox for projects, alerts, customers, etc.).
2. Bind your webhook URL (Zapier, Make.com, your own server, n8n, custom script — anything that accepts POST).
3. Configure rules: forward all, or only matching sender/keywords/OTP emails.
4. MailFlow receives → AI enhances → immediately sends payload to your endpoint.

The payload includes:

• Original subject & sender
• AI summary (configurable length)
• Extracted OTP/code/link if present
• Full body snippet
• Timestamp & metadata

Real-World Automation Wins

• E-commerce / Payments: Order confirmation email arrives → webhook updates inventory system, adds customer to CRM, sends Slack thank-you.
• DevOps & Monitoring: Server alert email → webhook triggers PagerDuty escalation, creates Jira ticket, notifies on-call in Discord.
• Security & 2FA: Login attempt / OTP email → webhook extracts code, pushes to internal dashboard or auto-verifies via your script.
• Support Teams: New ticket email → webhook auto-creates Trello card, notifies team channel in Slack/Telegram.
• No-code Flows: Webhook → Zapier → Google Sheet row + email reply via MailFlow’s /emails API.

Why Webhooks + MailFlow Beats Alternatives

• Ultra-fast (<5s end-to-end)
• Built-in AI reduces payload noise (summaries + extractions)
• Multi-channel fan-out: webhook + Telegram/Slack/Discord/WhatsApp simultaneously
• Temporary / disposable inboxes with two-way replies for privacy
• Free tier (100 items/mo) includes webhook — Pro $3.99/mo for serious automation

If your workflow involves “when email X arrives, do Y” — MailFlow webhooks make it effortless and instant.

Ready to turn your inbox into an automation engine?

Sign up free at https://mailflow.cc — set up your first workspace and webhook in under 3 minutes. No credit card required.

What action will your next email trigger?