From Inbox to Instant Action: Unlock Automation with MailFlow’s Powerful Webhook Forwarding
About
Your inbox is full of signals — order confirmations, security alerts, support tickets, payment notifications, monitoring pings — but most of them just sit there until you manually act.
What if every important email could automatically trigger the next step in your workflow? No manual copy-paste, no missed opportunities, no context switching.
MailFlow’s webhook forwarding does exactly that: when a critical email arrives, MailFlow processes it in under 5 seconds (AI summarizes long content, extracts OTPs/codes/links if configured), then instantly POSTs a structured JSON payload to any URL you bind to your workspace.
This turns email from a dead-end notification into the starting gun for real-time automation.
How It Works in Seconds
- Create a workspace (isolated inbox for alerts, customers, projects, etc.).
- Bind your webhook URL — Zapier, Make.com, n8n, your own backend, Google Apps Script, custom Node/Python script — anything that listens for POST.
- Set filters (sender whitelist, keywords) and AI options (Summarize, Extract OTP, None).
- MailFlow receives email → AI enhances → fires webhook payload containing:
- sender, subject, timestamp
- AI-generated summary
- extracted OTP/verification code (if present)
- relevant links or attachments info
- full filtered body snippet
Real Automation Examples That Save Hours
- E-commerce: Shopify/WooCommerce order email → webhook updates inventory in Airtable, adds customer to Klaviyo, notifies team in Slack.
- DevOps/Security: CloudWatch or PagerDuty alert email → webhook creates Jira ticket, escalates in Discord, logs to Datadog.
- 2FA & Login Security: OTP email from Google/Microsoft → webhook extracts code, pushes to internal dashboard or auto-verifies via your API.
- Support & CRM: New Zendesk/Freshdesk ticket email → webhook auto-creates Trello card, tags team member in Telegram.
- Growth & Marketing: Lead form submission email → webhook adds to HubSpot, triggers welcome sequence, updates Google Sheet.
Why MailFlow Webhooks Stand Out
- Blazing fast (<5s from email arrival to webhook fire)
- Built-in AI makes payloads smarter and shorter (summaries + extractions)
- Fan-out to multiple channels: webhook + Telegram/Slack/Discord/WhatsApp at once
- Disposable/temporary inboxes with two-way replies for privacy-sensitive flows
- Free tier includes webhooks (100 items/mo) — Pro $3.99/mo for unlimited power
Stop treating email like a to-do list. Let it be the trigger that moves your business forward.
Ready to unlock instant actions from your inbox?
Sign up free at https://mailflow.cc — set up a workspace, bind your first webhook, and watch automation happen in real time. No credit card needed.
What will your next email automatically do?